Privacy policy

Who we are

upstand.ai is an AI meeting orchestration platform operated by Future of X. Contact us at privacy@upstand.ai.

What we collect

• Account data — name, email address, workspace name.
• Calendar data — when you connect Google Calendar or Microsoft 365, we read meeting metadata (title, time, attendees, video link, description) for the meetings you enrol with us.
• Meeting content — when you opt in to recording, we transcribe the audio and store the transcript, decisions and action items.
• Drive attachments — when you enable Google Meet native recording, we read the transcript and chat documents Google attaches to the calendar event.
• Slack data — when you connect Slack, we read channel metadata and post recap messages on your behalf.
• Usage telemetry — pages visited, features used, errors encountered (no content).

How we use Google user data

Google Calendar (calendar.events) and Google Drive read access (drive.readonly) are used solely to:

• Read calendar events you have enrolled with upstand.ai (and only those events).
• Read meeting transcript and chat documents that Google attaches to those calendar events when you enable Google Meet native recording.
• Insert orchestration links into calendar event descriptions for events you have enrolled.

We do not share Google user data with third parties except for sub-processors strictly necessary to operate the service (listed below). We do not use Google user data for advertising. We do not allow humans to read your data except where strictly required to operate the service (e.g. triaging an error you report), where required by law, or with your explicit consent.

Sub-processors

• Supabase — application database, authentication, edge functions (EU region).
• Vercel — frontend hosting.
• Recall.ai — meeting bot infrastructure (EU region).
• ElevenLabs — speech-to-text transcription.
• OpenAI — insight extraction (decisions, action items).
• Resend — transactional email delivery.
• Slack — Slack channel/DM delivery when you connect Slack.

Retention

Workspace-level retention is configurable. By default we retain meeting transcripts and derived insights for 12 months. Account and workspace metadata is retained for the lifetime of your account and deleted on request.

Your rights

You can access, correct, export and delete your data at any time from the app, or by emailing privacy@upstand.ai. Revoking your Google connection from your Google account immediately stops upstand.ai's access to Google data.

Changes

We'll update this page when our practices change and email registered users for any material change.